Blog

Mar 19

Xero - helping kiwi small businesses with mental health

Posted by Kirsten Hawke at Tuesday, March 19, 2019

We have all seen, taken part in and are in full support of the recent I AM HOPE Facebook Frame challenge. Here at Number Nurses, mental health more important to us than your business health.

Mental health continues to be a major topic of focus across New Zealand, with an estimated 25 percent of the workforce diagnosed with mental health issues.

Xero are thrilled to announce that they will be providing Kiwi small businesses with crucial mental health support through a new pilot programme called XAP. 


Take a read here to find out more
and get behind the cause.
If you need help yourself -
please reach out to someone today - you are not alone.

Dec 06

Sort out your payday filing, el pronto

Posted by Kirsten Hawke at Thursday, December 06, 2018

BUSINESS buddy tell us how...

We all leave things until the last minute, but it would be a good idea to put systems in order now, to reduce your stress and avoid surprise phone calls from Inland Revenue.

We’re talking about the move being made that requires all businesses to get their payday paperwork to IRD each and every payday. That means no more submitting the paperwork monthly. You must submit PAYE details at the same time as you pay your staff, whether they are paid weekly, fortnightly or monthly.

By April Fool’s Day – April 1, 2019 – it will be compulsory for all businesses to meet this requirement for their PAYE employees.

Some businesses will already be doing this, so they can put their feet up and chillout.

The new system doesn’t need to be an admin nightmare for businesses, especially when there are smart tools around to take care of the payday paperwork.

BUSINESS buddy break it down for us here - read on.



Oct 29

IMPACT – The World Tour. Are you coming?

Posted by Kirsten Hawke at Monday, October 29, 2018

BUSINESS buddy knows you won’t believe this, but their next gig is going to be bigger, better and even more inspiring.

You must join us at IMPACT – The World Tour to discover how your business can implement simple and powerful ideas to impact your team and your customers and, importantly, to create and live an inspiring legacy.

In 2017, many of you experienced the energy of pocket dynamo, Paul Dunn and in November 2018 he’s returning to New Zealand with B1G1 (Buy1GIVE1) co-founder Masami Sato.

Between the pair they have racked up six TEDx speaker spots and the 2018 wold tour is the first time they’ve presented together in 11 years.

What makes this business event different? Click here to find out.

Rydges Auckland, 59 Federal Street, Cnr Kingston Street, Central City Auckland 1010
Tuesday November 27, 2018
8:10am to 1.00pm

Book your seat now or give BUSINESS buddy a call for more information, phone 0800 283 399.




Oct 02

Say Hello to Xero Expenses

Posted by Kirsten Hawke at Tuesday, October 02, 2018

The new Xero expenses is now available to use!
Check out the features and benefits here.

Xero has introduced a price increase with this new functionality so keep an eye out for the updated amount on your latest invoice and please remember to amend your automatic payment.

On the 28th of September 2018, the monthly subscription price will change;

Standard subscriptions are now $60+gst per month,
while premium pricing is $75+gst per month, (plus any additions you are already signed up for)


If you have any questions - get in touch with a friendly Nurse today.
Thanks in advance!


Sep 18

Keep the cash flowing

Posted by Kirsten Hawke at Tuesday, September 18, 2018

The job of accounts receivable is to get money in the door. There are a lot of steps to that. You need to find customers that pay, bill them correctly, communicate clearly, and lay out enforceable consequences for slow payment.
Getting money in the door is a pretty important part of running any business. 
Check out these tips from Xero on how to build a watertight accounts receivable process, keep that cash flowing in!

Sep 03

Why KPIs are important to your business success

Posted by Kirsten Hawke at Monday, September 03, 2018

You’ve probably heard the term KPI (short for Key Performance Indicator) thrown around before. You may have even considered using KPIs to manage your business.

Here are a few reasons why KPIs can help your business.

To define what success looks like: The process of identifying & measuring KPIs forces you to look at what specific actions and behaviors will drive the company towards those goals. 

To focus everyone on the goal: Developing and tracking departmental KPIs not only show how departments work together to achieve the company’s goals, but how individuals can contribute to the company’s success. 

Because what gets measured gets managed: If you aren’t looking at something, how can you tell if it improves or deteriorates? Determining key business drivers and tracking their progress will help ensure that nothing slips through the cracks. 

To encourage accountability: Holding people accountable for results is tough. Unfortunately, if everyone thinks someone else is responsible then no one is truly responsible. 

To provide an opportunity for small wins: Employees feel empowered to make a difference when they see the needle move, so breaking down the goal into its key drivers can give them the opportunity to achieve the goal in stages.

For help monitoring your KPIs - contact us today.
It's as easy as 1, 2, 3.

Aug 08

Important Xero Expenses changes

Posted by Kirsten Hawke at Wednesday, August 08, 2018

Xero Expenses makes it easier to claim expenses and gives you valuable insights into spending patterns for your company.  From Tuesday July 10, 2018, Xero Expenses will be automatically included in Xero for anyone on the New Zealand standard or premium plans. 

Last week the new Xero Expenses launched and has been automatically included in Xero for anyone on New Zealand standard or premium plans.

Initially there’s no extra charge, but from
28 September 2018, the monthly subscription price will increase as a result of this new functionality.

Standard subscriptions will be $60+gst per month,
while premium pricing becomes $75+gst per month,
(plus any additions you are already signed up for)

This pricing will now include one active Xero Expenses user.
Subscribers will pay $5 a month for each additional Expenses user who is active that month, for example, submitting an expense claim. All other Xero plans will not be able to use the new Expenses add-on, and as such all other pricing will not be changing.

Find Xero Expenses in the Accounts menu or download the iOS or Android Expenses app to your mobile. You can learn more about using Xero Expenses by visiting the Xero blog here.


What next?
We will automatically update your monthly Xero invoice for October with the new pricing, please be sure to amend your automatic payments to match your new invoice amount. If you have any questions - get in touch with a friendly Nurse today.

Jul 31

Dream big: Making it easier to reach your financial goals

Posted by Kirsten Hawke at Tuesday, July 31, 2018

By Alex Hattingh Employment Hero 

Over 2,000 years ago, Aristotle said “ First, have a definite, clear and practical ideal; a goal, an objective. Second, have the necessary means to achieve your ends: wisdom, money, materials and methods. Third, adjust all your means to that end.”

We all have dreams, goals, objectives but more often than not, we struggle with the means and adjusting those means – particularly when one of those means is money.

Without a plan in place to adjust your means, it’s all too easy to see your money eaten up by small expenses, nights out and the odd treat. On their own these may not seem like big purchases at the time, but they can quickly add up to make a dent in your ability to save.

Here are three tips on how to set your financial goal:

Make your goal big

If you’re going to dream, why not dream big? We’re not going to lie, there are times when saving is hard so make sure it’s something that you really want to save for. We’ve all heard of S.M.A.R.T goals (Specific, Measurable, Attainable, Relevant and Timely) but don’t forget to include a little bit of magic to make it worth it.

Make your goal personal

When it comes to financial goals, having a lump sum in the bank is great but giving yourself a reason makes it real. When you know what you’re savings for, it can help reinforce your willpower and motivation.

Change your focus from just saving a number each week to “getting debt free” or “holiday to Bali – travelling business class”. The more real and important you can make it, the better.

Write your goal down

According to a Dominican University of California study, people who wrote their goals down and did weekly updates were more likely to achieve them then those who kept their goals to themselves. Writing your goals down makes them real and is the easiest thing you can do to get yourself started. 

Not into writing? No problem. Why not make a dream board to visualise what you want to achieve? 

Whether you chose words or pictures, stating a goal and visualising the end result can be a huge motivator. Use simple tools to bring your goals to life – whether it’s your dream house, the trip of a lifetime or the latest iPhone – will help set you up with the motivation you need to start saving. In the next post, we’ll show you to start to form up your budget to get you there.

Alex Hattingh Employment Hero

Jun 29

10 Productivity Tools to Help You Do More at Work

Posted by Kirsten Hawke at Friday, June 29, 2018

In today's fast-paced world, everyone wants to be more productive. 

Fortunately, there is an ever-increasing number of tools, many of them available online and across multiple devices, that promise to help us achieve our goals. The challenge then becomes how to know not just which tools will live up to their promise but which tools are right for our business.

Choosing the best productivity tools depends on a number of factors, from the business size, type, and location to understanding where and how we, as individuals and teams, can work more efficiently. That's why any list of the most useful tools for any business starts with time tracking tools to help you determine what kinds of tasks take up your time and where you might find opportunities to be more productive.

Individuals and businesses that charge or are paid by the hour are familiar with these tools, but anyone who juggles a variety of tasks or multiple projects can benefit from the insight they provide, particularly if they are being asked to take on more responsibilities or additional projects.

Two of the best time tracker applications are:

    •    Rescue Time - Once installed, this application runs in the background analyzing your daily work pattern and how much time you spend on each activity. There are two versions. The free one has limited capabilities, primarily tracking websites visited and applications used. The paid premium version tracks off-line time and provides more detailed reports, making it better suited to larger organizations.

    •    Toggl - This robust time tracker is popular with freelancers because it plays well with others, be they mobile devices or other software tools. Toggl offers four levels of service, including a free version with limited reporting, team management, and project management capabilities, as well as three paid versions which allow it to be scaled to the needs of your organization.

Once you know where time is going, it's much easier to identify opportunities for working smarter, more efficiently and more productively. Which productivity tools will be most helpful will depend on what you discovered while tracking your time, but here are eight tools that can help solve or at least reduce common issues that distract and slow down the workflow.

Effective communications can be a stumbling block for many organizations. Whether you are dealing with a large business having multiple departments or a virtual company with a distributed team, connecting people and information is quickly and easily is paramount to being productive. Four of the best tools for achieving better communications are:

    •    Slack - This popular messaging platform not only helps collaborators and co-workers communicate over distances and even in the same office, it helps organize the conversations and keep them all in-house. Users can message each other individually or collaborate with an entire group across both mobile devices and desktop computers. Free and paid versions are available.

    •    Evernote - Everyone takes notes, at meetings, during presentations, when reading email or even surfing the web. This handy tool gives you a place to store your notes as well as a means of organizing them that allows you to access information when and where you need it, from your computer or mobile device. Best of all, it's free.

    •    Google Drive - Version control can be painful in many organizations, especially if more than one person is working on a document. That's why Google Drive is such a great asset. It makes tracking changes a breeze, supports a variety of file types from PDFs to photos and stores it all in the cloud, so everything is available from anywhere you have internet access. Initially free, you'll pay for more storage space if you need it.

    •    Tettra - This indispensable tool isn't widely known, making it your secret productivity weapon. Tettra is a centralized knowledge base and knowledge management system that puts vital information at the tips of your fingers. This tool also reduces the tendency of organizations to silo key information with a limited number of knowledge experts whose loss would deliver a serious blow to a company or project.

Most businesses organize what they do in terms of projects or products. Managing projects has even become a career path for some. Fortunately, you don't need to hire project managers to manage your projects more efficiently. Two popular productivity tools especially useful in keeping projects on track are:

    •    Asana - Asana has been around since 2008, making it one of the most robust and stable tools for project management available. You can create unique tasks for each project or develop templates that can be used repeatedly across your business. Asana also allows you to create strategic calendars, set reminders and send requests between team members. Free and paid versions.

    •    Trello - This visual project management app helps individuals and teams see their workflow, which can make it easier to keep projects on track. Trello is versatile and plays well with others including Slack, Google Drive and Evernote, allowing everyone to know where a project stands at a glance. Free and paid versions.

Keeping projects on track is great, but sometimes you need something to keep you on track. Planners, to do lists, reminders and post-it notes work but can get cluttered. They also tend to encourage multi-tasking rather than helping you focus. These final two productivity tools are task managers that will help you get more done by doing one thing at a time. They are:

    •    Hello Focus - More than just a to-do list, Hello Focus helps you prioritize tasks so you can work more efficiently. Multiple views so you can see what you or your team are working on today, this week or this month.

    •    TaskQue - is a free tool that uses algorithms to balance workloads. This is a fantastic tool for managers because it helps reduce employee burnout and overload. Simply group similar resources and assign a task to a group then track it to completion. Completely cloud-based.

Productivity is a difficult thing to master. Hopefully, these ten tools will help you along your journey and allow you to reclaim some of your valuable time.

Don’t forget, there are a number of fantastic Xero-add ons and apps available support your goals. Talk to a Number Nurse today about how they can help give you your time back.

May 01

7 ways to grow your business seminar

Posted by Kirsten Hawke at Tuesday, May 01, 2018

Not on track to achieve your desired financial results this year?

Join Kirsten & the BUSINESS buddy CA Team on Wednesday May 9th 2018 at this 90-minute event to understand the mindset change required to succeed in a changing business landscape.


The Benefits of Attending:

  • Look at your business like you never have before and be challenged to adapt.
  • Understand the seven ways to grow your business (and how they apply to you.)
  • Learn how to set a road-map and dashboard for your business.
  • Discover how to measure and maximise business efficiency.
  • Learn how the seven ways impact your profit and cashflow.

Time: 4.10pm to 5.40pm
Venue: BUSINESS buddy HQ, 35 Allens Road, East Tamaki, Auckland 
Price: $60.36 per ticket - BUY NOW