Jul 27

EVENT OFFER: UNLEASH the HUGE power of small to build an AMAZING business 

Posted by Kirsten Hawke at Thursday, July 27, 2017

I am very excited right now. And I want to share that excitement with you. 

We’ve just pulled off a HUGE coup.
Specifically, we have just arranged for one of the world’s leading business thinkers and speakers — Paul Dunn — to present a stunning business-building event right here in our region. 

Tickets to see Paul are $139 BUT AS YOU’LL SOON SEE, I’M ALMOST BUYING YOURS FOR YOU. That’s how important this is. 

Paul’s flying in from his worldwide headquarters in Singapore to present live what he calls ‘UNLEASH the HUGE Power of Small to build an Amazing Business in these Amazing Times’.

It is stacked full of new insights for you.

Paul’s a 4 times TEDx speaker (that’s very much the pinnacle of speaking) so when he comes to town for a unique event, you want to let everyone you know about it.

I saw Paul recently LIVE and I’ve never resonated so much with a speaker before.
On top of that, Paul’s simply great at helping business owners build their businesses achieve seriously new highs.

And he helps them embed new meaning and purpose right into their businesses too in this event that’s very fast-paced and very, very different 

The magic of this event (live on Monday 25th September) is that Paul gives you insight after insight in the most inspiring of ways — ways that he calls ‘the Power of Small. 

You’ll see that almost all of the insights are zero-cost-to-implement ideas for you to apply. Instantly.  And you’ll see the difference instantly too. 

Talking of making a difference, Paul’s on a huge quest to do that in a profoundly important way — a way that’s already generated a staggering 110 MILLION giving impacts worldwide. 

People pay a fortune to get Paul and it’s extremely rare for someone like him to be able to be in our region. 

Again…’s the great part, you can get to experience him LIVE and I'm almost paying for your ticket!  You’ll be able to get in for just $69. 

But you do need to be quick! 

This is an incredibly special opportunity to seriously build your business, your revenues and your profits.

Check out this video from Paul or CLICK HERE to book your heavily discounted seat. 

You’ll love it. And that’s a personal promise.

See you there!

May 19

Welcome to another Strategic Partner

Posted by Kirsten Hawke at Friday, May 19, 2017

Welcome aboard to another Number Nurses Strategic Partner - EqualBiz. 

Owned and operated by Karen Stevens, EqualBiz works with a wide range of clients and of course, are Xero Certified.  

Karen has joined forces with Number Nurses to empower business owners and make the Xero experience fun.

Accountants - Find out more about how Number Nurses can help you & your clients here
or contact a friendly Nurse today to become a Strategic Partner.

May 10

Top Notch Xero care

Posted by Kirsten Hawke at Wednesday, May 10, 2017

Welcome to our newest Strategic Partner - Chapmans Chartered Accountants.
They’ve teamed up with Number Nurses  to provide top notch Xero care to their clients.

Chapmans Chartered Accountants is one of the largest accounting firms in West Auckland, but the team are down to earth and ready to assist.
Financial success is about more than keeping the books in order.

Welcome aboard guys.

Want to become a Strategic Partner? Get in touch with the friendly Nurses today to find out how.

May 03

Welcome to our newest Nurse

Posted by Kirsten Hawke at Wednesday, May 03, 2017

We are excited to welcome Anjini  to the
Number Nurses® Family.
Anjini  has scrubbed up and is ready to provide Xero TLC in the East Auckland area.

About Anjini 

Anjini is the second Number Nurses® franchise owner and has signed up to look after the East Auckland area. Growing up in Howick and now residing in Dannemora with her two young boys, Anjini chose a Number Nurses® franchise as it offers flexibility around her family.

She brings to her Number Nurses® role a Bachelor of Business Degree in Accounting along with being an Associate Chartered Accountant (ACA) and specialises in training people in accounting software. 

Anjini has over 10 years  experience in Accounting and Finance. She has worked for many multi-national companies in a variety of roles and has seen it all before. It takes a lot to embarrass a
Number Nurse® - so contact Anjini today to find out how she can give you your time back.

Want to join Camille, Anjini & our Number Nurses family?
Take a look at our franchises on offer today.

Number Nurses® Franchises are ready for purchase now! 

Mar 17

Putting some structure into your business

Posted by Kirsten Hawke at Friday, March 17, 2017

Your business and your team are growing, and you can’t be everywhere at once. Sound familiar? 

It might be time to rethink your organisational structure. Small businesses do well with flat structures. At their best there’s a friendly, informal, ‘just get on with it’ feel to them as the team deals directly with the owner. 

With growth, some degree of hierarchy becomes inevitable. It can have negative connotations for people. Businesses described as ‘hierarchical’ can sound like they’re oppressive to the people who work in them and frustrating to customers.  

It doesn’t have to be that way. Depending on your approach, it can improve morale, productivity and your overall business success. It can be a very pragmatic solution when a business is growing and suddenly the team (and you) can’t keep everything in their heads any more. 

It’s possible to create a structured environment, with individual roles and responsibilities and, at the same time, encourage employees to express ideas freely. Whether we like to admit it or not, most of us like a bit of structure.

Aim for:

A guideline for employees to understand where they sit within a business model and what needs to be achieved in order to ascend the ranks or be promoted. Better communication flow; knowing the right person in each department or area to chat with regarding particular issues.


An environment where employees feel a lack of power, leaving a sense of being devalued. Stifling creativity when those at the bottom of the pecking order lack the confidence to come forward with new ideas and approaches.


What should you do?

Involve your team. Let them know why you want to change the current structure.
Seek their views on what works and what doesn’t. 

Whiteboard out the major processes to identify bottlenecks and where the business would benefit from better systems e.g. a ticketing system for repairs and complaints. 

Talk through options and how best to achieve the right outcomes. 

Hold regular meetings to support innovation amongst staff members and reiterate the company culture.

Put the structure back in your business today.


Mar 08

Alleviating reconciliation ailments

Posted by Kirsten Hawke at Wednesday, March 08, 2017

The joy of using Xero is that it makes bookkeeping tasks pain-free
and ensures your business accounts stay fit and healthy all year round.

Invariably, a late night or exposure to some bug when defences are weakened can cause an unexplained ailment that you may not know is lurking in the depths of your Xero account.

We’re talking about an unhealthy statement reconciliation report. In the same way your blood pressure should be regularly checked – you should regularly check the reconciliation report.

It’s a good habit to review it each time a compliance return is made, for example a GST, VAT or BAS report, depending on where you operate your business.


Click here to read the full tutorial in the latest edition of XU magazine.

Mar 01

There's a new Nurse in town

Posted by Kirsten Hawke at Wednesday, March 01, 2017

We  are excited to welcome Camille De Guzman to the Number Nurses Family.

Camille has put on the gloves, signed up for a Number Nurses Franchise and will provide Xero care in the West Auckland area.

So... Who is Camille?

Camille is the First Franchise Owner of Number Nurses NZ and Director of SME Accounts Services.

With an extensive background in finance & job management software She has more than 5 years of experience in Accounts/Finance role in the Property and Building Maintenance Industry. 

In addition to her many years in this role, she has a lot of experience using different accounting and job management software.

With a Diploma in Business and Business Management, Camille is also a Certified Accounting Technician and a Certified NZBAI Bookkeeper.

This Nurse means business, she is here to give West Auckland business owners their time back.


Want to join Camille & our Number Nurses family? It's as easy as 1,2,3....

Become a Number Nurse today.

Number Nurses® Franchises are ready for purchase now! 

For more information about this opportunity get intouch today.

Jan 16

Do you pay yourself from your business?

Posted by Kirsten Hawke at Monday, January 16, 2017

Do you take regular cash drawings from your business profits to meet personal living costs? You need to be aware of how your personal drawings sit with your tax position.

Sole traders

Sole traders complete an IR3 tax return at the end of the year. Include all business income and expenses in your tax return. This includes drawings. They are not a deductible business expense. It’s much easier to track if the cash drawings are taken like a regular salary or wage: weekly, fortnightly or monthly.

Record your drawings for personal use in a cash book or with accounting software. Make sure you do your forward planning so there is enough money in the business to cover the bills after you take your drawings.



Partnerships are largely in the same position as sole traders: you can take regular drawings from the business profits. These are not deductible so don’t include them as a deductible expense in the end-of-year partnership return. The split of profits to the partners at the end of the year does not take into account any drawings taken from the profits.

There is the option for a partner to be paid a salary or wage if there is a written contract of service and this might suit you and the business better. PAYE would be deducted from your salary or wage like a regular employee. You could then claim this salary or wage as a deductible expense in the partnership’s end-of-year return.



If your business entity is a company, you have more options. Shareholder-employees can:

  • Draw money from the company periodically throughout the year. These drawings are recorded in the shareholder current account as a loan. At the end of the tax year, the company calculates a salary amount from the company profits and credits the current account with this amount. Shareholders must pay income tax on this salary amount and it is declared on your IR3 Individual income tax return. The salary is a deductible expense for the company, while drawings are not a deductible expense for the company

  • Be paid a regular salary, whether monthly, fortnightly or weekly. PAYE is deducted as for a regular employee provided you have an individual employment contract with the company. The company can claim this salary as a deductible expense in its end-of-year return

  • Receive dividends from the company profits, after the tax on those profits has been paid

The company can pay directors and management fees from its profits. These may be included as deductible expenses in the company’s end-of-year tax return.

Whatever the business entity, as with other business records, you must keep records of all drawings, salary or wages for at least seven years.

If you need help with coding your drawings or have questions about what goes where - talk to a friendly Number Nurse today.

Dec 05

5 Tips for surviving the holiday season

Posted by Kirsten Hawke at Monday, December 05, 2016

Let’s face it, the holiday season can be one of the most stressful times in business. Managing staff, extra costs and everything in-between.

These five tips will help prepare you and your business for the holidays.

1. Track Inventory

A lot of a business’s success this holiday season will depend on what it’s able to offer its customers when they want it. That starts with inventory.

By looking at last year’s sales, owners can gauge the products that resonated best with customers — and what didn’t do as well.

2. Minimize Back Office Work

High volume sales and extended hours are likely to keep owners from managing the back end of their business in a timely manner. It’s the customer first, everything else later.

Small businesses today should be taking advantage of the myriad technological advancements that ease the burden of handling tasks like accounting, billing, collecting customer data - Try a virtual assistant.

3. Stay On Top of Sales and Expenses

During this time of the year, things tend to move at a more frenetic pace, which can make it more difficult to stay up-to-the-minute on the daily business tasks. This also means spending more time than usual trying to reconcile checks and balances when you do finally get to it.

This is where automation and technology become a small business owner’s best friends.

4. Develop a Marketing Strategy

Small businesses should focus on offering holiday promotions specific to their products and services.

  • Email marketing still proves to be the most effective with the highest conversion rate for owners with a robust email list.
  • Social media is also an obvious first step
  • Gather customer data to keep them aware of future promotions and offerings. Consider a promotion that offers a discount in exchange for an email address.

5. Maintain Momentum

Preparation for the holiday season hopefully leads to less clean up after it ends. There should be no penny unaccounted for at the end of the season. Organisation, proper tracking and planned strategies prepared in advance are important to a successful and fruitful holiday season.


Contact us today about Xero add-on's & back office solutions to admin that can make life easier.

Nov 22

Six Budgeting Tips for Small Business Owners

Posted by Kirsten Hawke at Tuesday, November 22, 2016

If you want to keep your business operating in the black, you'll need to account for both fixed and unplanned costs, and then create — and stick to — a solid budget. Talk to us today about cash flow planning & budgeting.

1. Define and understand your risks

Every business venture has a certain degree of risk involved, and all of those risks have the potential for a financial impact on your company. Make sure you explore these risks & understand their impact.

2. Overestimate your expenses

Budget slightly above your anticipated expenses, so that if you do go over, you won't be fully unprepared.  What you don’t spend goes back on the bottom line.

3. Pay attention to your sales cycle
Many businesses go through busy and slow periods. If your company has an "
off-season," you'll need to account for your expenses during that time & be prepared.

4. Plan for large purchases carefully and early

Some large business expenses occur when you least expect them. Planned expenses like store renovations or a new software system should be carefully timed and budgeted to avoid a budget blow out.

5. Remember that time is money, too

One of the biggest mistakes small businesses make is forgetting to incorporate their time into a budget plan. Treat your time like money & monitor yourself too.

6. Constantly revisit your budget

Your budget will never be static or consistent — it will change and evolve along with your business, and you'll need to keep adjusting it. Regularly revisiting your budget will help you better control financial decisions.

Talk to us today about how to use Xero reports to stay on track.